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Receptionist - Mail Clerk

Date Posted: 1/15/2019

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Job Description

RECEPTIONIST/MAIL CLERK

Temp to Hire position
Starting pay: $14.00 an hour
Work schedule:  Monday through Friday 6:45 AM - 3:30 PM

JOB SUMMARY:

  • Responsible for answering the telephone by operating a multiple-line switchboard;
  • Receives and routes telephone calls;
  • Performs various duties related to incoming and outgoing mail, distributing to personnel or departments and processes outgoing mail;
  • Greets and registers visitors;
  •  Maintains clean work area and lobby;
  • Operates facsimile equipment;
  • Processes credit applications;
  • Daily scanning and electronic filing of inspection certifications and reject reports;
  •  Assists with sorting , filing, computer projects as needed;

Knowledge/Skills/Abilities:
  • Ability to accurately receive and transfer telephone calls
  • Ability to refer persons and visitors to appropriate company representatives;
  • Ability to type 40 words per minute;
  • Basic knowledge of postal equipment operation and regulations;
  • Ability to operate a calculator;
  •  Ability to alphabet­ize, sort, and check logs and records for completeness and accuracy;
  • Basic knowledge of computer operation (MS Word, etc.);
  • Ability to follow oral and written instructions;
  • Ability to work cooperatively with co-workers and related departments

Looking for the following Professional Attributes:
  • Individual with self-initiative someone who is motivated to complete his/her work and does not require constant supervision
  • Individual who is punctual and reliable
  • Individual who demonstrates good common sense
  • Individual who provides consistent, friendly customer service
  • Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.

Experience/Training/Education:
  • Equivalent to high school graduation
  • Experience in the operation of telephone switchboard and communications equipment
  • Proper etiquette for receiving, screening, and transferring telephone calls.
  • Ability to learn and follow postal regulations and procedures, provide courier services, and operate a postage machine.

Physical Requirements: 
  • Ability to work (sit and/or stand) at a desk for the majority of the work day; walking and/or standing may be required for the remainder of the work day. 
  • Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity;
  • Ability to stand and sit for up to 30 minutes at a time;
  •  Ability to walk to adjacent buildings to deliver mail; able to bend, lift, and carry materials weighing 25 pounds or less; and able to operate mail cart on company premises; 


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Responsible for answering the telephone by operating a multiple-line switchboard;
Receives and routes telephone calls;
Performs various duties related to incoming and outgoing mail, distributing to personnel or departments and processes outgoing mail;
Greets and registers visitors;
Maintains clean work area and lobby;
Operates facsimile equipment;
Processes credit applications;
Daily scanning and electronic filing of inspection certifications and reject reports;
Assists with sorting , filing, computer projects as needed;
Posted By: dsjogren@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Costa Mesa, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:1/15/2019
  • Contact: Deborah Sjogren (714) 929-1310
  • Pay Range: $14.00 - $15.00 Hourly
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Job Reference: JO-1811-45201