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Insurance Licensing Administrative Assistant

Date Posted: 1/11/2019

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Job Description

Ultimate Staffing is working with a life insurance company in North San Antonio to identify a qualified Licensing Admin to support the marketing department.
Job Duties:

  • Contracting, licensing, appointments, and reinstatements for  Life Insurance agents to include requesting all applicable due diligence (background check) reports, submitting license applications, appointment fees, related forms, and preparation of contracts for signature to State Insurance Departments.  Responsible for licensing to meet compliance regulations for 49 states/jurisdictions. 
  • Responsible for researching and answering questions regarding agent compensation for all Group company's agents including answering all 1099 questions.  Reviews for Commission keying errors daily.
  • Responsible for creating, updating, inputting and maintenance of commission contracts in computer database and updating and building commission rate sheets.  Responsible for mailing updated commission rate schedules to the field force and creating, inputting, updating and maintenance of agent hierarchies. 
  • Assists with software registration for agents.  Submits direct deposit information and supply requests for agents. Compiles Welcome Kits and updates contracting kit for new agents.  Maintains various Marketing department logs to include licensing fees, RDA rosters, agents, advances and contract master list.
  • Makes address/phone changes for agents in LSP.  Researches for other departments within the Company to locate the correct address for correspondence returned by the Post Office and checks returned by a bank.
  • Maintains and updates files on state requirements for agents' licenses and fees paid.  Prepares and assembles information packet; maintains files for Vector One and AML registration log and certification.
  • Responsible for communication with agents, MGA's and RDA's for licensing and contracting issues. Receives and makes telephone calls on an ongoing basis regarding commission questions Answers questions from field force relating to products.
  • Responsible for validation of license and agent contract. 
  • Other duties as assigned.
This position will pay between $15.00-15.50 per hour depending on experience. Please submit your resume to for consideration. 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

-Minimum 2-3 years clerical experience
-Strong attention to detail
-Excellent oral and written communication skills
-Excellent customer service skills
-Proficient in Microsoft Word & Excel
-Insurance experience preferred, but not required
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Job Snapshot

  • Employee Type:Full-Time
  • Location:San Antonio, TX
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:1/11/2019
  • Contact: Mishell Riedl (210) 348-6591
  • Pay Range: $15.00 - $15.50 Hourly
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Job Reference: JO-1812-45633