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Date Posted: 2/23/2024

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Job Description

Duration: 3-months

Location: West Hartford, CT

Pay Rate: $23.00-$25.86/hour

Hours: 8:30A-5P, M-F


  • Open and close front desk (8:30AM - 5PM)
  • Reserve conference rooms and coordinate with external catering companies to provide catering for meetings
  • Acting as a "go to" point of contact for clients and guests
  • Submit facility requests for items that need to be repaired on our floors and conference center
  • Answering calls and routing them to the appropriate parties
  • Answer emails regarding facilities and needs of the office
  • Monitoring front reception area
  • Reserving visitor offices and overseeing communal office and meeting spaces
  • Provide administrative support to Managing Director in Compliance i.e. book travel, schedule meetings, prepare expense reports, and other general administrative needs
  • Hospitality:

  • Maintain daily cleanliness and maintenance of all kitchens, common areas, offices, conference rooms, supply closets and copy rooms in addition to scheduled cleaning services
  • Daily stocking and restocking of Ares pantries
  • Work closely with Executive Assistants regarding group meetings and conference room hospitality requests
  • Ensure all rooms are cared for and inspected according to standards
  • Maintain the organization of the mail and storage rooms
  • Receive grocery/snack orders from vendors and restock kitchen
  • Track inventory of snacks/beverages and all kitchen supplies
  • Escalate issues/repairs that need to be addressed
  • Perform daily walkthroughs of meeting rooms and kitchen spaces
  • Process invoices and send to accounts payable for payment
  • Facilities:

  • Manage inventory for all common use items such as office supplies, toner, and paper, utilizing company-approved vendors for replenishing stock.
  • Handle all incoming and outgoing mail
  • Coordinate with the Corporate Services team any off-site filing (Iron Mountain), whether shipping out or receiving boxes as the need arises.
  • Printing & scanning

    Education: Bachelor's degree or equivalent work experience required

    Experience Required: 2-3 years of experience in a receptionist or administrative role, preferably in a corporate environment

    General Requirements:

    * Knowledge of Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)

    * Positive attitude

    * Excellent telephone etiquette

    * Professional demeanor and appearance

    * Ability to provide exemplary service to clients and co-workers

    * Excellent verbal and written communication skills

    * Well-organized, with strong attention to detail

    * Ability to prioritize work and handling multiple tasks simultaneously

    * Flexibility in terms of accepting process changes, variable work volume and new ideas

    * A team player with the ability to work with diverse personalities

    All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

    To apply please email your resume to

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    Job Snapshot

    • Employee Type:Seasonal/Temp
    • Location:Newport Beach, CA
    • Job Type:
    • Experience:1-2 years
    • Education:None
    • Date Posted:2/23/2024
    • Contact: Brianna Zhong (949) 345-1237
    • Pay Range: $20.00 - $26.00 Hourly
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    Job Reference: JN -022024-359090