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Contract Specialist 2

Date Posted: 2/23/2024

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Job Description

Ultimate Staffing is seeking an experienced Contract Specialist 2 to join the team of a client of ours in the transit industry.

ESSENTIAL FUNCTIONS:

  • Plans and develops procurements, including assisting in planning, scheduling and developing text for solicitation packages.
  • Coordinates the assigned procurement efforts of departments involved throughout the company, including but not limited to user departments, Office of Diversity, Legal Department and Risk Management.
  • Analyzes requirements received and recommends solicitation and contract type, including general contract terms and special provisions.
  • Develops and issues Invitation for Bids (IFBs) and Requests for Proposals (RFPs), including technical specifications and boilerplates, in accordance with the company's Procurement Policies and Procedures; Federal, State, and Local laws and regulations.
  • Responds to inquiries received from prospective offerors during the solicitation process and obtains technical input as required.
  • Conducts pre-bid and pre-proposal conferences; officially receives and records bids/proposals; conducts public bid openings and coordinates entire bid process through award.
  • Chair Evaluation Committee meetings; leads discussions with offerors; plans and conducts contract negotiations; and, prepares contract award recommendations for senior staff and Board of Trustees approval.
  • Analyzes and determines responsiveness and responsibility of offers received in a manner consistent with bid document provisions, the company's Procurement Policies and Procedures, Federal, State and Local Laws.
  • Serves as Contracting Officer and manages contract administration from award through final closeout, which includes:
    • Monitoring contractor activities to ensure compliance with the provisions of the contract
    • Acting as liaison between contractor and company staff
    • Reviewing contractor change proposals and leading evaluation/negotiation activities, obtaining required levels of approval and issuing contract modifications (change orders)
    • Contract interpretation, resolution of disputes where possible, and supporting dispute resolution and/or litigation activities, as required
    • Ensures that all documents related to the administration of contracts are promptly filed and that files are maintained in an orderly manner.
    • Initiating default or termination actions
    • Closes out contracts including obtaining appropriate releases, acceptance certificates and warranties, and manuals; authorizing final payment(s)
  • Provides guidance to Contracts Specialists in resolving contractual disputes and/or delivery problems; and, assists with delegating, directing, and coordinating their workload and activities while acting for the Manager of Contracts during his/her absence.
  • Conducts cost and price analyses as required for each solicitation and prepares reports.
  • Coordinates with the Office of Diversity and Federal Compliance staff in establishing and achieving DBE goals in all types of procurements.
  • Represents he company's Procurement Division at DBE/SBE outreach seminars and conferences. Conducts telephone and person-to-person interviews with outside vendor sales representatives.

EDUCATION AND EXPERIENCE:

  • Bachelor's Degree in business administration, public administration, or related field.
  • A minimum of three (3) years' experience in public procurement or related areas, to include contract administration experience.
  • Familiarity with Public Procurement Acts/Statutes and Federal Transit Administration requirements highly preferred. An equivalent combination of experience and education may be acceptable.

Of interested, please submit your resume !

All qualified applicants will receive consideration for employment w
To apply please email your resume to hchristiansen@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:San Antonio, TX
  • Job Type:Purchasing/Procure
  • Experience:None
  • Education:None
  • Date Posted:2/23/2024
  • Contact: Hattie Christiansen (210) 756-0477
  • Pay Range: $70,000.00 - $80,000.00 Annually
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Job Reference: JN -012024-356904