Our client is seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative assistance across multiple departments. This role serves as a key point of contact for incoming communications while helping maintain organized records, coordinating office activities, and supporting management and staff as needed.

Key Responsibilities

• Manage and direct incoming telephone calls in a professional and courteous manner.
• Maintain and organize company records, including accounts payable, accounts receivable, and other administrative files.
• Scan and upload production orders, receiving documentation, and delivery records into the SAP system.
• Process, sort, and distribute incoming and outgoing mail on a daily basis.
• Prepare, update, and post weekly sales reports and tracking charts.
• Monitor office supply inventory and place orders as needed.
• Coordinate travel arrangements and accommodations for visitors and guests.
• Organize meeting logistics, including catering for customer visits, internal meetings, and company events.
• Provide administrative support to management and leadership teams.
• Assist team members with various office and operational tasks as required.
• Adhere to all workplace safety policies and procedures.
• Perform additional duties and special projects as assigned.

Qualifications

• Associate degree in Business Administration or a related field preferred.
• Minimum of 2-3 years of administrative or office support experience.
• Strong proficiency with Microsoft Office applications, particularly Word and Excel.
• Working knowledge of SAP or similar enterprise software systems.
• Excellent organizational, communication, and multitasking skills.
• Ability to manage priorities and maintain accuracy in a fast-paced environment.

Additional Information

• Pay: $24-27/hr.
• Schedule: Mon - Fri, 8:00am - 5:00pm
• Location: Shakopee, MN (100% in-office)
• Type: Contract-to-hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.