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Administrative Assistant

Date Posted: 2/16/2024

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Job Description

Our client is seeking an Administrative Assistant to join their rapidly growing operation.

As an Administrative Assistant you will help support the office team in various clerical duties including answering phones, calendaring, planning events, filing, data entry and interacting with various departments on projects.

  • Fully, onsite - temp to hire role
  • Pay: $23-$25 an hour
  • Location: Irvine, CA (Spectrum Area)
  • Schedule: Monday - Friday - 8am to 5:00pm

Responsibilities of an Administrative Assistant:

  • Perform day-to-day administrative tasks, including answering phones, managing emails, handling mail, and maintaining office supplies
  • Assist with coordinating and scheduling appointments, meetings, and conferences
  • Input, update, and maintain records, databases, and spreadsheets accurately and efficiently
  • Establish and maintain organized filing systems, both physical and electronic
  • Greet visitors, handle inquiries, and direct them to the appropriate person or department
  • Make travel arrangements, including booking flights, hotels, and transportation for staff members or executives, coordinating itineraries, and managing travel-related logistics.
  • Assist with expense tracking, reimbursement processing, and budget monitoring
  • Coordinate and liaise with internal departments, external vendors, clients, and stakeholders
  • Address administrative issues, inquiries, and challenges promptly and effectively

Requirements of an Administrative Assistant:

  • HS Diploma or GED required
  • 1-3 years of recent administration experience in an office environment
  • Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant applications, as well as the ability to quickly learn new software and systems.
  • Excellent written and verbal communication skills
  • Effective time management skills, with the ability to work efficiently and prioritize tasks in a fast-paced environment.

If you are interested in this opportunity and you would like to be considered for this role, apply today;

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


To apply please email your resume to jorvella@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Irvine, CA
  • Job Type:Admin - Clerical
  • Experience:1-2 years
  • Education:None
  • Date Posted:2/16/2024
  • Contact: Juleea Orvella (949) 594-1885
  • Pay Range: $23.00 - $25.00 Hourly
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Job Reference: JN -022024-359252