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Executive Assistant

Date Posted: 2/12/2024

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Job Description

Responsibilities:

Manage the CEO's complex calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.
Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
Conduct research and compile data to support decision-making processes and strategic initiatives.
Prioritize and manage multiple projects simultaneously, following through on tasks in a timely manner.
Handle confidential and sensitive information with the utmost discretion.
Qualifications:

Proven experience as an Executive Assistant or similar role supporting C-level executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism and confidentiality.
Education and Experience:

Bachelor's degree in Business Administration or a related field preferred.
Previous experience supporting C-level executives in a similar capacity.

Please email your resume to May Mullen at

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


To apply please email your resume to mmanoso@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Pasadena, CA
  • Job Type:Admin - Clerical
  • Experience:3-5 years
  • Education:None
  • Date Posted:2/12/2024
  • Contact: May Manoso (626) 389-1523
  • Pay Range: $25.00 - $28.00 Hourly
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Job Reference: JN -102023-231802