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Office Administrator

Date Posted: 2/9/2024

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Job Description

Seeking a motivated and self-driven Office Administrator to join our team on-site in Woburn, MA. You will play a crucial role in supporting the day-to-day administrative functions of our office. You will be responsible for ensuring a well-organized and productive work environment, handling various tasks to support both internal teams and external stakeholders.

SCHEDULE: Monday - Friday, 8:00AM - 5:00PM (Open and flexible hours available)

SALARY: $30 -$35/hourly DOE

LOCATION: Woburn, MA (on-site)

WHAT YOU'LL DO

  • Administrative Support: Manage and organize office operations, including filing systems, record-keeping, and document management.
  • Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
  • Coordinate and schedule meetings, appointments, and conference calls.
  • Input and maintain accurate financial data entry, invoicing, and payroll data within QuickBooks and databases.
  • Generate reports as requested by management, with proficiency in QuickBooks.
  • Assist in the preparation and distribution of internal and external communications.

WHAT YOU'LL NEED

  • Proven experience as an office administrator, office assistant, within the construction industry or similar preferred.
  • Must be very reliable.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and QuickBooks.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • High attention to detail and problem-solving skills.
  • Knowledge of basic accounting practices

Interested candidates should contact Jim Sudak at or call/text at (603) 803-3935 for immediate consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


To apply please email your resume to jsudak@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Nashua, NH
  • Job Type:Admin - Clerical
  • Experience:None
  • Education:None
  • Date Posted:2/9/2024
  • Contact: James Sudak (603) 803-3935
  • Pay Range: $30.00 - $35.00 Hourly
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Job Reference: JN -022024-358557