Administrative Assistant

$80k-$95k/yr.

(Contract)

Hybrid- SF (onsite 4 days a week)

Hours 9am-7pm

We are seeking a polished and proactive Administrative Assistant (Contract) to support senior leadership. This role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last-minute changes with professionalism and accuracy. The ideal candidate is highly organized, adaptable, and comfortable working in a fast-paced environment with evolving priorities.

Key Responsibilities

• Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries
• Manage calendar scheduling and update contacts in Outlook and CRM systems
• Prepare and submit expense reports, ensuring receipts are organized, complete, and submitted on time
• Support on-site meetings by booking conference rooms, arranging catering, and coordinating with IT as needed
• Assist with off-site meetings, events, and multi-day engagements, handling logistics such as venues, A/V, catering, and schedules
• Complete printing and document preparation requests (including ad-hoc and time-sensitive projects)
• Collaborate with administrative team members to support overall office operations
• Provide general administrative and project support as assigned

Required Qualifications

• 3-5 years of administrative support experience, preferably supporting senior executives
• Heavy travel and itinerary coordination experience is required
• Exceptional organizational, time-management, and multitasking skills
• Strong written and verbal communication skills

• Willingness to work extended hours, including early mornings, late evenings, and weekends as needed

• Proven ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and CRM systems
• Flexible schedule; ability to handle urgent requests, after-hours needs, and occasional weekends
• Willingness to adapt to changing priorities and take on new responsibilities
• 3 years minimally at each previous role

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.