Position Overview

Ultimate Staffing Services is actively seeking a dedicated Marketing Coordinator to join their client's team in Irvine, California. The Marketing Coordinator will play a crucial role in managing and analyzing inventory for sales and marketing materials, ensuring smooth logistics for tradeshows and events, and maintaining compliance with company procedures. This position is 100% onsite and offers the opportunity to work in a dynamic and collaborative environment.

Responsibilities

• Manage and analyze inventory of sales and marketing-related materials, including sterile and non-sterile samples, touch samples, brochures, and demo models.
• Ensure accurate inventory tracking, timely replenishment, and compliance with internal procedures.
• Support tradeshow and event logistics, including packing, shipping, and unpacking materials.
• Coordinate shipping logistics, onsite setup, and warehouse support for events.
• Maintain quality assurance and compliance in all inventory processes, including return and expiration management.
• Provide training to the sales team on requesting samples, managing inventory, and returning expired items.
• Assist with product tracking forms and Excel-based inventory documents.
• Available for early mornings, evenings, weekends, and occasional travel for tradeshow support or team meetings.
• Handle post-event unpacking, sorting, and restocking of returned materials.
• Maintain professional communication and cross-functional collaboration.

Qualifications

• Strong proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables, data entry and analysis).
• Comfortable with warehouse tasks including packing, lifting, and organizing.
• Power BI or similar data visualization tool experience (preferred).
• 1-3 years of experience in inventory management, logistics, or warehouse coordination.
• Strong sense of accuracy and responsibility.
• Clear and timely communication with internal teams.
• Ability to manage recurring operational tasks with consistency and care.
• Willingness to perform light physical work (e.g., packing boxes, lifting, standing).
• Basic proficiency with Zoom or similar video conferencing tools.
• Familiarity with FedEx or UPS shipping tools (preferred).

Work Hours

Monday - Friday, 1st Shift (8:30 AM - 5:00 PM)

Benefits

The position offers a competitive pay range of $23.00 - $25.00 per hour. Additional benefits and details will be discussed during the interview process.

Additional Details

Applicants must be able to see, hear, speak, and write clearly to communicate with employees and customers. Manual dexterity is required for occasional reaching and lifting of small objects, and operating office equipment. Must be able to sit for extended periods and operate a computer.

If interested, please apply directly to this job posting for consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.