Position Overview

Ultimate Staffing is actively seeking a Project Coordinator to join their client's team in Baltimore, Maryland. This order-management and service related role involves attention to detail and communication skills, working closely with the sales and the project management teams for order management. This is an immediate, direct hire opportunity.

Responsibilities

• Receive and process all order details, ensuring pricing is reviewed through the appropriate channels.
• Support the sales team by maintaining communication with design teams, shipping information, and project managers.
• Check, process, track, bill, and close all project orders accurately.
• Assist with writing and pricing of specifications, product research, and handling special project requirements.
• Prepare and issue client proposals, ensuring all customer and vendor forms are completed and submitted for approval.
• Track and log order status into the order tracking system, running daily status reports.
• Communicate with clients and internal staff on order updates and issue resolutions.
• Coordinate and confirm deliveries and installations with the warehouse and client representatives.
• Resolve open punch items and verify receipt of client signatures for satisfaction closeout.
• Check and process completed orders for invoicing, ensuring adherence to company filing standards for archiving project files.

Qualifications

• High School diploma required; Associate Degree in Business or similar field preferred.
• 2+ years of experience in order management, preferably in a manufacturing environment with complex products.
• Proficiency in Microsoft Office products, including Excel, Word, and Outlook.
• Knowledge of order entry systems and database management is required; experience with specification software such as Project Matrix is a plus.
• Furniture industry experience preferred.
• Strong communication skills and attention to detail, with the ability to work under tight deadlines and multi-task effectively.

Work Hours

Monday through Friday, first shift hours. This is an in-office position with the option to work remote 1 day per week.

Benefits

The position offers a competitive salary ranging from $65,000 to $75,000 per year, commensurate with experience.

Additional Details

This is a direct hire position that will immediately consider qualified candidates. The successful candidate will play a key role in supporting Account Executives, Project Managers, and the Accounting Department to execute the sales order fulfillment process effectively.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.