We are currently recruiting for an Executive Administrative Assistant to support our client onsite in Boca Raton. They are a fast-growing distributor within the regenerative medicine space, known for their innovative solutions and high-performance culture. This temp-to-hire opportunity is ideal for someone who thrives in a fast-paced environment, is highly organized, and has a proactive, "no task is too small" attitude. This role provides direct support to the company's founder and executive leadership and offers long-term growth potential for the right individual.

Responsibilities:

• Provide executive-level administrative support to the owner and leadership team, including calendar management, meeting coordination, and communications.
• Serve as a liaison across departments to ensure efficient operations in areas such as sales, marketing, logistics, and general administration.
• Prepare reports, presentations, and documentation; manage project timelines and track deliverables.
• Follow up on client communications, assist with order processing, and maintain CRM data integrity.
• Anticipate executive needs, prioritize tasks, and take initiative to resolve issues independently.
• Support daily office functions including mail, supply management, and vendor coordination.

Skills & Qualifications:

• 2+ years of experience in an administrative or executive assistant role (fast-paced or entrepreneurial environments a strong plus)
• Strong proficiency in Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint); CRM or ERP experience preferred
• Excellent written and verbal communication skills with strong attention to detail
• Ability to prioritize and multitask effectively, while maintaining a calm and professional demeanor under pressure
• Proven ability to manage sensitive information with discretion and sound judgment
• Self-starter mindset with a problem-solving approach-must be comfortable working independently and owning responsibilities from start to finish

If you are a sharp, solutions-oriented professional with a strong sense of urgency and a desire to grow, we encourage you to apply!

Email your resume (in Word format) to or apply online at www.ultimatestaffing.com.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.