Project Coordinator

A leading engineering firm specializing in building and utility infrastructure design is seeking a Project Coordinator to support technical teams working on engineering projects across multiple industries.

We're looking for an independent thinker with excellent organizational skills, capable of managing a variety of tasks and priorities. The ideal candidate will be proactive, solution-oriented, and adept at establishing efficient workflows. Strong interpersonal skills are essential, as this role requires interaction with both internal teams and external clients.

Responsibilities:

• Support Project Managers by assisting with daily tasks, project coordination, and overall workflow management.
• Monitor project timelines to ensure smooth, on-time progress.
• Facilitate meetings by managing agendas, taking minutes, and tracking action items.
• Maintain organized document control and ensure all project materials are readily accessible.
• Assist with the creation and maintenance of SharePoint sites.
• Conduct job site photography as needed.
• Foster and maintain open communication with clients and subcontractors.
• Coordinate logistics for meetings and site visits between clients and project teams.
• Manage project schedules and support the scheduling of project team members.
• Maintain a database of frequently used project assets and resources.
• Assist in the preparation of presentations, reports, graphics, and data visualizations for internal and external stakeholders.
• Support budget tracking, reporting, and documentation.
• Collaborate with internal departments (Accounting, Marketing, Construction Administration, etc.) on contracts, budgets, invoices, and materials.
• Assist with oversight and coordination of sub-consultants.

Qualifications:

Required:

• Associate's or Bachelor's degree OR equivalent relevant experience.
• Minimum of 2 years of experience in business office administration or construction administration.
• Strong written and verbal communication skills.
• Ability to effectively communicate technical information to non-technical audiences.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent attention to detail and organizational skills.
• Motivation to grow and learn within the engineering field.

Preferred:

• Degree or certification in architecture, engineering technology, construction, business management, communications, IT, or environmental science.
• Prior experience in project management.
• Familiarity with SharePoint and basic web design principles.
• Experience in the architecture, engineering, or construction industry.
• Graphic design experience, especially using Adobe Creative Cloud.

Compensation

• This is a salaried position paying 60-67k depending on experience

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.