Administrative Assistant

An established, nationally recognized engineering firm specializing in building and utility infrastructure design is seeking a detail-oriented Administrative Assistant to support its Baltimore office. This role will provide administrative assistance to professional engineering and field services staff. The ideal candidate will be organized, proactive, and possess strong communication, computer, and multitasking skills. This position supports a large team.

Responsibilities:

• Coordinate travel arrangements, including flights, rental cars, and hotel accommodations
• Prepare and process expense reports and credit card statements
• Provide backup coverage for reception duties as needed
• Edit and maintain project specifications and proposals
• Create presentations using MS PowerPoint
• Draft and format documents in MS Word, utilizing document styles where required
• Assist with project scheduling in MS Project, collaborating with Project Managers
• Process construction administration documents (submittals, RFIs, etc.) using project management software
• Manage and manipulate PDF documents, including extracting and combining files
• Thrive in a fast-paced, deadline-driven engineering environment

Qualifications:

Required:

• High School Diploma and a minimum of 6 years of administrative experience OR Associate's Degree and a minimum of 4 years of administrative experience
• Proficiency in MS Word and MS Excel
• Ability to create professional presentations in MS PowerPoint
• Proficiency with Adobe Acrobat Pro or Bluebeam Revu
• Availability to work standard business hours (7:30 AM - 4:30 PM) and overtime when required with minimal notice
• Strong verbal and written communication skills in English

Preferred:

• Excellent teamwork and interpersonal skills
• Commitment to delivering outstanding customer service
• Experience with Masterworks add-on for MS Word is a plus
• Prior experience supporting teams in the Architectural/Engineering, Construction, or Contractor industries

Compensation

• This is a salaried position paying 55-60k annually depending on experience

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.