Position Overview

Ultimate Staffing is actively seeking a dedicated Executive Assistant to join a dynamic team in Irvine, California. This role requires an organized and proactive individual who can effectively support executive-level professional by managing schedules, coordinating meetings, and handling communication tasks. This is an excellent opportunity for a skilled administrative professional looking to make a significant impact in a fast-paced environment.

Responsibilities

• Coordinate and manage complex schedules and calendars for executives.
• Prepare and edit correspondence, reports, and presentations.
• Arrange and coordinate meetings, including preparing agendas and taking minutes.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Assist in the preparation of materials for meetings and presentations.
• Serve as a liaison between executives and other departments, clients, and external partners.
• Manage travel arrangements and itineraries for executives.
• Provide general administrative support as needed to ensure smooth operations.
• Ensure all tasks and projects are completed within specified deadlines.
• Proactively identify and address issues to improve efficiency and effectiveness.

Qualifications

• Proven experience as an Executive Assistant or similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks effectively.
• High degree of professionalism and confidentiality.
• Problem-solving skills and attention to detail.
• Adaptability to changing priorities and tasks.

Required Work Hours

Monday - Friday, first shift.

Benefits

The position offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off. The exact benefits will be discussed during the interview process.

Additional Details

Max Pay is $50 per hour. Min Pay is $48 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.