Position Overview

Ultimate Staffing Services is actively seeking a dedicated Administrative Assistant to join a reputable commercial property management team in Colorado. This position offers a fantastic opportunity to work alongside industry leaders in a dynamic and fast-paced environment. The successful candidate will provide essential administrative support, ensuring smooth operations and excellent customer service.

Temp to Hire Opportunity

Monday to Friday 8 am to 5 pm

Parking provided

Responsibilities

• Respond to tenant questions and requests via phone, email, and ticketing system.
• Maintain calendars and coordinate meetings and special events for multiple teams.
• Code invoices and assist with budgetary tasks.
• Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant.
• Provide outstanding customer service in a dynamic, fast-paced environment.
• Manage Conference Room reservation book.
• Create purchase order requests for facilities-related expenses and projects using Nexus.
• Verify, approve, and file Certificates of Insurance (COIs) for vendors.
• Update Line of Business (LOB), Vendor, and Staff Contact lists.
• Maintain office systems, phones, filing, supply orders, and general office organization.
• Assist with LOB Requests.
• Coordinate in-house and outside vendor services related to facilities operations, including janitorial, pest control, lamping, carpentry, and maintenance contractors.
• Compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables as requested.
• Upload documents, including invoices and certificates of insurance, to SharePoint.
• Screen incoming calls, handle all routine matters, and forward calls requiring management attention.
• Demonstrate excellent customer service skills.
• Exhibit strong attention to detail and follow-through skills in a fast-paced environment.

Qualifications

• High school diploma or equivalent from an accredited institution; Bachelor's degree preferred.
• Two or more years of experience in an administrative role in a professional office environment.
• Advanced knowledge of Microsoft Office with strong Excel skills; Nexus experience preferred.
• Experience with budgetary tasks and invoice coding preferred.

Required Work Hours

Monday to Friday, 8:00 AM to 5:00 PM (100% in-office)

Additional Details

Pay Range: $22 - $26 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.