Position Overview

Ultimate Staffing Services is seeking a dedicated and detail-oriented Billing & Enrollment Administrator to join a rapidly growing insurance agency in Texas. This full-time position is based in San Antonio, TX, and offers an exciting opportunity to support the Group Case team in a fast-paced, client-focused environment. The role requires a strong emphasis on data accuracy, process management, and effective communication, ensuring clients move seamlessly through the sales pipeline while delivering high-quality administrative and customer service support.

Responsibilities

• Generate payroll deduction reports for clients with accuracy and timeliness.
• Audit and reconcile invoices against enrollment records to ensure consistency.
• Assist clients with submitting payments and managing ACH/EFT transactions.
• Help document evolving billing and payroll procedures.
• Support client onboarding by installing benefits administration and HR systems.
• Manage incoming phone calls and provide responsive, courteous service.
• Maintain and update internal reports as needed.
• Prioritize incoming emails and juggle multiple administrative projects.
• Handle highly sensitive and confidential financial information with discretion.
• Perform additional or alternative tasks as assigned, including support for other departments or executives.

Qualifications

• High School Diploma required; college education preferred.
• 3-5 years of experience in bookkeeping or a similar finance-related role.
• Proficient in Microsoft Office Suite; advanced Excel skills are a plus.
• Strong attention to detail and commitment to accuracy.
• Excellent time management and organizational skills.
• Capable of multitasking and adapting to shifting priorities.
• Strong written and verbal communication skills.
• Dependable, resourceful, and driven to meet team goals.
• Positive attitude and coachable mindset.

Required Work Hours

Monday - Friday, 8:00 AM - 5:00 PM

Benefits

• Opportunities for professional growth and development.
• Supportive and collaborative team environment.
• Competitive compensation and benefits package.
• Meaningful work that directly supports client satisfaction and company success.

Additional Details

Max Pay is $22. Min Pay is $18.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.