Position Overview

Ultimate Staffing Services is actively seeking a dedicated Administrative Assistant to join their client's dynamic team in Texas. This full-time position offers an exciting opportunity to work with one of the fastest-growing insurance agencies in the state. The ideal candidate will be detail-oriented, proactive, and passionate about contributing to the success of the team.

Responsibilities

• Manage phone calls, emails, scheduling, and office supply inventory to support overall office operations.
• Assist project managers by tracking deadlines, maintaining documentation, and ensuring timely task completion.
• Offer seasonal assistance during peak times, ensuring data accuracy and timely follow-up with the Individual & Medicare Team.
• Support various departments with ad-hoc tasks, maintaining clear communication and meticulous documentation.
• Respond to client inquiries with professionalism, ensuring a positive and accurate experience for every interaction.
• Organize and maintain client files and policy documents with exceptional attention to detail.
• Maintain a clean and welcoming office environment, ensuring a positive atmosphere for clients and staff.
• Identify and recommend opportunities to enhance office efficiency and accuracy.

Qualifications

• 2+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and the ability to adapt to new technologies quickly.
• Exceptional organizational skills and unwavering attention to detail.
• Strong verbal and written communication skills.
• Ability to multitask and shift priorities in a fast-paced environment.
• Proactive, dependable, and team-oriented mindset.
• Demonstrated ability to work both independently and collaboratively.

Required Work Hours

The work schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Benefits

Max Pay is $22. Min Pay is $18.

Additional Details

Education requirement is a High School Diploma.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.