Our customer is a Florida based, non-profit organization whose mission is to support families by empowering them and enriching their lives through education, advocacy, and resources that improve the quality of life. They are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to the CEO and Director of Programs. The ideal candidate will be a self-starter with exceptional communication skills and the ability to work across multiple departments. This role requires initiative, adaptability, and a commitment to the organization's mission of serving families.

Key Responsibilities:

• Manage and maintain the CEO's and Director of Programs' calendars, including scheduling meetings, appointments, and travel, and email.
• Screen and prioritize phone calls, emails, and other correspondence.
• Prepare meeting agendas, take minutes, and follow up on action items
• Coordinate cross-departmental projects and ensure tasks are completed on time and within scope.
• Act as a liaison between executive leadership and various internal teams, ensuring clear and efficient communication.
• Communicate effectively with stakeholders, including board members, donors, partner organizations, and staff.
• Maintain and update contact databases, distribution lists, and organization charts.
• Proactively identify process improvements to enhance efficiency and effectiveness in the executive office.
• Maintain confidential files and records, ensuring data privacy and compliance.
• Assist with event planning, special projects, and other duties as assigned.

Qualifications:

• Minimum of 4 years of administrative or executive assistant experience, preferably in a nonprofit or mission-driven organization.
• Demonstrated ability to manage multiple projects with competing deadlines.
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• High level of discretion in handling confidential information.

Schedule: 8:30am to 4:30pm, Monday to Thursday. Occasional Fridays as needed

Location: Clearwater, FL 33756- This is a hybrid position, 2 days in the office & 2 days remote.

Benefits: 100% employer paid medical, dental, & vision. PTO, Sick pay, Holiday pay, and 401(k)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.