We are looking to hire a Sr. Administrative Assistant for our Monroe location!

Duties

• Manage and Monitor accounts payable functions including invoice audits and matching for payments, adding vendors, and vendor maintenance. Maintain VISA account reconciliation. Assist in budget preparation and maintain chart of accounts.
• Perform administrative duties for the remote site including all outside correspondence, scheduling of conference rooms, plant tours, meetings, lunches, and supplies. Maintain plant files (such as Safety, Environmental, and Regulatory Files) Support processing workers' compensation claims and incident reports, physician contact, corporate interface, and reporting.Assist remote site associates with paperwork on expense reporting, direct deposits, health and dental benefits, and other leaves of absence.
• Answers multi-line telephone, takes messages, routes call slips and provides required internal and interdepartmental information requested. Interfaces with various corporate departments to develop processes required to process personnel and payroll forms, expense reports, and other report requirements.
• Input and maintain data, and retrieve information using word processing, electronic spreadsheet, and database programs; researches and compiles information for data analysis.
• Performs various budget and accounting activities including creation and maintenance of various spreadsheets purchasing and expenditures on purchase orders and blanket purchasing orders, contracts and man-hour reports, and periodic accrual reporting.
• Supports the activities of the warehouse by assisting in inventory control and documentation, which may require fitting into confined spaces and lifting at least 20 lbs. overhead.
• Orders and maintains office supplies and corporate forms in sufficient quantities to support staff, associates, and contractor needs; provides photocopies of O&M manuals, drawings, and plant-specific documentation to the training contractor in support of the operation and maintenance training program

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.