Position Overview

Ultimate Staffing Services is actively seeking a dedicated and skilled Litigation Legal Assistant to join a reputable legal team in Texas. This position offers a dynamic work environment where attention to detail and efficient management of tasks are highly valued. The role involves a blend of administrative support and direct assistance to attorneys in litigation processes.

Responsibilities

Essential Duties and Responsibilities:

• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
• Identify the most efficient and effective manner to complete tasks.
• Prepare documents by formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications.
• Prepare appellate briefs, including tables of contents and tables of authorities.
• Understand and appreciate legal processes for accurate preparation of client documents and responding to filing or closing deadlines.
• Prepare and coordinate e-filings in state and federal courts, including tracking of file-stamped copies of e-filings.
• Handle incoming and outgoing mail, faxes, and scan documents.
• Ensure that documents are saved and filed into the appropriate workspaces/folders in IManage and paper files, as necessary.
• Maintain the daily calendar of each attorney including scheduling appointments, meetings, and travel arrangements.
• Maintain Outlook contacts for each attorney as appropriate.
• Maintain updated correspondence and pleadings files and handle filing, indexing, and creating sub-files.
• Maintain a master list for each file and update the list as new files or matters are opened.
• Open files, close files, and assist with conflicts checks.
• Request reimbursement for attorneys through ChromeRiver.
• Maintain a good working rapport with clients and court personnel, requiring discretion and judgment.
• Regular and predictable attendance is essential. Flexibility to work overtime as needed.
• Maintain timesheets and regular billing matters.

Qualifications

Qualifications and Skills Required:

• A high school diploma or equivalency is required; an associate degree, business school certificate, or related education is desirable.
• Five+ years' litigation assistance experience in a law firm environment.
• Strong knowledge of and ability to apply office software applications including Outlook, Word, Excel, PowerPoint, and PDF.
• Working knowledge of legal practices, terminology, documents, and court procedures.
• Working knowledge of the firm's litigation and transactional support tools.
• Ability to interact and communicate effectively in a business environment.
• Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
• Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
• Ability to coordinate work activities; prepare legal correspondence and documents; organize and maintain files and records.
• Ability to follow detailed naming and formatting protocols of attorneys. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, telephone, and facsimile.

Required Work Hours

Schedule: Monday - Friday, 8:30 AM - 5:00 PM

Benefits

Great opportunity to enter a growth-based role with a competitive salary range from $60,000 to $70,000 per year.

Additional Details

This is a hybrid work position offering a balance between in-office and remote work.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.