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Leave of Absence Administrator - Contract
Tigard, OR Temporary $29.00 - $34.00/hr Onsite
Job Description

Position Overview

Ultimate Staffing Services is actively seeking an experienced Leave of Absence Administrator to join their client's team in Oregon. This role is integral in managing the leave of absence program and related benefits, ensuring compliance, and providing guidance on all aspects of leave administration.

The HR Leave of Absence Administrator is responsible for managing the leave of absence program and related benefits. This individual contributor role serves as the technical expert on leave programs, overseeing daily operations and ensuring smooth execution. The administrator works closely with external leave vendors, acting as the main point of contact and facilitating communication between the organization and its employees. They also collaborate with internal teams to support full-cycle leave processes. As the subject matter expert, the administrator ensures compliance and provides guidance on all aspects of leave administration.

Responsibilities:

  • Oversee all aspects of the leave of absence process and requests. Review leave requests and supporting documentation, send required notifications, forms, and letters, and determine leave eligibility.
  • Manage and coordinate all leave programs such as FMLA, personal leave, military leave, jury duty, bereavement leave, and disability leaves. Oversee and provide support for workers' compensation plans and/or claims.
  • Serve as the primary point of contact for leave requests, advising employees and managers on appropriate leave processes and policies.
  • Resolve leave-related issues by working with employees to resolve issues related to their leave of absence, including answering questions, investigating concerns, and escalating issues as required.
  • Stay up to date with regulations and laws related to employee leave of absence to accurately assist employees with their questions and/or concerns. Ensure compliance with federal, state, and local laws, as well as company policies.
  • Maintain accurate records, including employee records, benefit coverage, leave of absence, and other relevant information.
  • Maintain databases to track leave requests and statuses, including continuous, intermittent, paid, and unpaid leave time.
  • Work with vendors, insurers, and other service providers to assist employees with questions and/or concerns.
  • Provide reporting and analytics related to employee leave of absence, including cost analysis, usage trends, and other relevant data.
  • Conduct audits of leave of absence programs, ensuring the accuracy of enrollments, processes, and/or issues.
  • Assist in developing leave of absence policies related to employee leaves, ensuring that an organization's leave of absence programs are consistent with its overall goals and values.
  • Collaborate with other HR members to ensure that employee leave of absence programs align with the organization's overall human resources strategy.
  • Support other HR functions as needed, including benefits, retirement, compensation, payroll, and employee relations.

Qualifications

  • High School Diploma or GED in General Studies required.
  • Associate's degree in Business, Human Resources, or a related field is extensively required.
  • Bachelor's degree in Business, Human Resources, or a related field is extensively preferred.
  • 3-5 years of experience in absence management, providing assistance with needs for leaves, accommodations, and/or modified work schedules.
  • Experience in companies with 2,000-5,000+ employees.
  • Strong knowledge of all leave of absence types, including federal, state, and local regulations specific to leaves of absence.
  • Proficiency in HRIS (Workday) and leave management systems.
  • Proven experience managing leaves of absence across multiple states, including Arizona, California, Colorado, Idaho, Nevada, Oregon, Utah, and Washington.
  • Reside within the company's footprint (AZ, CA, CO, ID, NV, OR, UT, WA) and have experience with multistate plans and programs.

Required Work Hours

Monday - Friday - 8AM-5PM

Benefits

The position offers a competitive pay range with a minimum of $29 per hour and a maximum of $33.65 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -042025-393758