We are partnering with a local organization that is looking to hire a Bilingual Administrative Assistant!

Bilingual Administrative Assistant

Tampa FL 33607

Pay: $19.44/HR

Qualifications

• Knowledge of modern office practices, procedures, systems, and equipment including computers and software
• Knowledge of organizational policies and procedures including personnel policies
• Knowledge of business English, spelling, arithmetic, and departmental terminology
• Ability to set priorities, plan and implement activities to maximize efficiency
• Ability to provide information in a courteous diplomatic manner
• Ability to use a computer to store, retrieve and compile data, prepare reports and correspondence
• Ability to operate standard office equipment such as computer, calculator, copy machine, fax machine, telephone system, etc
• Ability to maintain a variety of files and records, and to answer questions from the records
• Ability to accept, receive and/or collect payments; prepare and/or process purchase orders; establish/maintain inventory
• Ability to establish and maintain effective working relationships with officials, other employees, residents, and the general public
• Ability to communicate effectively, both orally and in writing
• Ability to work in a responsive environment where co-workers or citizens present problems for resolution and incumbent is responsible for creating an individual solution for the issue
• Skill in the use of computer software to facilitate efficient completion of tasks and obtaining information
• Skill in planning and organizing meetings
• Skill in dealing with people in a diplomatic manner
• High school diploma or G.E.D
• Certification plus five years of progressively responsible clerical experience which included using computers and maintaining files or an equivalent combination of education and experience
• Other: Valid Florida Driver's License

Responsibilities

• Give assistance to supervisor and department staff by answering calls and inquiries, preparing letters and reports, coordinating meetings, and receiving and transmitting information
• Prepare for meetings by reserving meeting location, preparing agenda and notifying people scheduled to attend
• May coordinate services such as obtaining office supplies, payroll, etc
• by communicating with outside vendors and officials
• Conduct research to obtain information for use in preparing reports, formulating plans, operations and budgets
• Maintain files, tracks incoming and outgoing correspondence, and handles confidential documents appropriately
• Some duties may change due to the versatility of the position, dependent on the supervisor's responsibilities
• Coordinate office services and assist supervisor and other staff with administrative functions
• Answer incoming telephone calls and respond to caller or refer to appropriate person
• Transmit orders and instructions for supervisor, verbally or using Email
• Coordinate meetings by reserving meeting room, preparing agenda and related documents, and notify participants scheduled to attend meeting
• Prepare routine letters and reports in accordance with established procedures
• Receive calls and inquiries from residents, staff, and individuals outside the authority and respond to or refer calls to appropriate staff
• Compose meeting minutes based on notes and recordings made during meetings
• Screen mail and calls for supervisor, and staff
• Assist with accounts payable by handling bills and invoices in accordance with established procedures
• Attend meetings as needed
• Maintain schedule for supervisor, including receiving invitations,