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Administrative Assistant

Date Posted: 9/21/2023

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Job Description

We are seeking an Administrative Assistant to work with one of our amazing clients in Roseville, CA!

Position Highlights

The Administrative Assistant is the first contact to greet visitors by phone and in person and execute all administrative tasks to the highest quality standards.

* Greet and welcome guests as soon as they arrive at the office
* Assist callers with general questions and identify the correct departments or individuals to transfer calls to
* Ensure the premises throughout the office are tidy and presentable, including conference/meeting rooms, kitchen, beverage and copy areas
* Ensure the office and kitchen supplies are clean, sanitized, and stocked throughout the day; assist in ordering supplies, as needed
* Receives, sorts and delivers mail, including certified mail and courier packages
* Handle incoming and outgoing deliveries and contact appropriate recipients
* Assist in scheduling and coordinating conference rooms and meetings
* Knowledge of how AV equipment operates in meeting rooms to assist others
* Assist in catering orders for meetings and events, including setup and cleanup
* Maintain copiers and printer supplies and troubleshooting
* Assemble homeowner gift bags and coordinate pickup or delivery with internal team members
* Build and maintain positive relationships with team members and external vendors
* Act as a division utility player, stepping in to assist departments with various administrative projects, as requested

Position Qualifications
* High School diploma or equivalent required
* Minimum 2 years of prior administrative/front desk experience required in a fast-paced office
* Professional appearance and demeanor
* Able to use office equipment, computer/PC, scanner, and phone system
* Must be well organized and a self-starter and enjoy assisting others
* Ability to communicate effectively verbally and in writing
* Proven ability to provide exceptional customer experience
* Proficient with Microsoft Office, including Outlook and Teams
* Ability to perform work accurately and completely, and on time
* Ability to work with a sense of pride and urgency and to adapt and be flexible as priorities change
* Handle multiple activities simultaneously and maintain composure and professionalism
* Ability to build relationships and collaborate within a team, internally and externally

Schedule - Monday-Friday 8am-5pm
Pay - $26-$28/hr
Temporary - September-December

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to

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Job Snapshot

  • Employee Type:Contractor
  • Location:Roseville, CA
  • Job Type:Admin - Clerical
  • Experience:1-2 years
  • Education:Not Specified
  • Date Posted:9/21/2023
  • Contact: Heidi Fretwell (916) 786-3336
  • Pay Range: $26.00 - $28.00 Hourly
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Job Reference: JO-2309-215734