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Part-time Office Specialist

Date Posted: 5/26/2023

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Job Description

This is a part-time temporary position usually averaging 20 hours per week. This assignment will run through beginning of July 2023.

Work hours will be between Monday-Thursday between the hours of 8AM-5PM - no more than 20 hours weekly

$21 per hour

Candidates must possess extensive, responsible, and varied clerical work involving significant independence and decision-making. Ideal candidates will possess expertise in directly supporting multiple managers and other staff. 

The selected individual will provide competent, consistent and professional services using the following skills:

  • Effective communicator - strong verbal and written communication skills, computer and presentation skills.
  • Exceptional Customer Service - provides responsive customer care and maintains level of service expectations, including investigating and answering inquiries and providing assistance in resolving operational and administrative issues.
  • Strong Attention to Detail- be able to identify discrepancies and review reports.
  • Perform complex clerical support work for a functional area within a department; maintain staff Outlook calendars, schedule and coordinate meetings.
  • Compose correspondence, requiring use of judgment based upon a thorough understanding of the functions and procedures of the unit, for review by supervisor.
  • Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
  • Develop formats for entering, editing, and organizing a variety of data using various modern business computer applications; manipulates data and prepares various reports and/or graphics.
  • Transcribe dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.
  • Compile and type agendas and minutes.
  • Maintain intranet and website content and informational publications; proofread materials for clerical accuracy and spelling.
  • Compile information for a variety of regularly scheduled and special narrative and statistical reports, locating sources of information, coding and classifying data, devising forms to serve data and determining proper format for finished reports.
  • Set up, maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit and check and compare records and documents for accuracy.
  • Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
  • Log, type, file and process purchase requisitions including necessary back-up information for all subsequent invoicing.
  • Set up and maintain records of the unit concerning purchases, budget accounts and inventory and requisitions office supplies.
  • Conduct training classes for department on purchasing procedures.
  • Develop filing systems for record storage and retrieval, file materials into filing systems, code documents, purge files and shred documents.
  • Act as a receptionist to the public, take and respond to calls, screen inquiries, take messages, schedule appointments and answer questions that require searching for and abstracting technical data.
  • Maintain radio communication with field personnel.
  • Receive, open, date stamp and distribute incoming mail and process outgoing mail.
  • Screen and arrange mail in priority order, assemble background information and distribute to appropriate personnel.
  • Copy, collate, staple and otherwise bind and distribute a variety of materials.
  • Perform related duties and responsibilities as required.
Experience: Performing extensive, responsible and varied typing, record keeping, report preparation and other clerical work.
Knowledge of: Modern office equipment
To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Anaheim, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:5/26/2023
  • Contact: Adam Lynch (714) 255-8703
  • Pay Range: $21.00 - $21.00 Hourly
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Job Reference: JO-2305-205024