This is a part-time temporary position usually averaging 20 hours per week. This assignment will run through beginning of July 2023.
Work hours will be between Monday-Thursday between the hours of 8AM-5PM - no more than 20 hours weekly
$21 per hour
Candidates must possess extensive, responsible, and varied clerical work involving significant independence and decision-making. Ideal candidates will possess expertise in directly supporting multiple managers and other staff.
The selected individual will provide competent, consistent and professional services using the following skills:
Effective communicator - strong verbal and written communication skills, computer and presentation skills.
Exceptional Customer Service - provides responsive customer care and maintains level of service expectations, including investigating and answering inquiries and providing assistance in resolving operational and administrative issues.
Strong Attention to Detail- be able to identify discrepancies and review reports.
Perform complex clerical support work for a functional area within a department; maintain staff Outlook calendars, schedule and coordinate meetings.
Compose correspondence, requiring use of judgment based upon a thorough understanding of the functions and procedures of the unit, for review by supervisor.
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Develop formats for entering, editing, and organizing a variety of data using various modern business computer applications; manipulates data and prepares various reports and/or graphics.
Transcribe dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.
Compile and type agendas and minutes.
Maintain intranet and website content and informational publications; proofread materials for clerical accuracy and spelling.
Compile information for a variety of regularly scheduled and special narrative and statistical reports, locating sources of information, coding and classifying data, devising forms to serve data and determining proper format for finished reports.
Set up, maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit and check and compare records and documents for accuracy.
Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Log, type, file and process purchase requisitions including necessary back-up information for all subsequent invoicing.
Set up and maintain records of the unit concerning purchases, budget accounts and inventory and requisitions office supplies.
Conduct training classes for department on purchasing procedures.
Develop filing systems for record storage and retrieval, file materials into filing systems, code documents, purge files and shred documents.
Act as a receptionist to the public, take and respond to calls, screen inquiries, take messages, schedule appointments and answer questions that require searching for and abstracting technical data.
Maintain radio communication with field personnel.
Receive, open, date stamp and distribute incoming mail and process outgoing mail.
Screen and arrange mail in priority order, assemble background information and distribute to appropriate personnel.
Copy, collate, staple and otherwise bind and distribute a variety of materials.
Perform related duties and responsibilities as required.
Experience: Performing extensive, responsible and varied typing, record keeping, report preparation and other clerical work. Knowledge of: Modern office equipment
To apply please email your resume to email@example.com
Thank you for applying to the Part-time Office Specialist position. Your job application has been routed to the appropriate branch for consideration.
Please make note of your Password, as you will need this if you are selected to move forward in the process.
Your email address will most likely serve as your username.