Job Description

Job Summary: The Office Manager is responsible for overseeing the smooth and efficient operation of the office. They play a crucial role in managing administrative tasks, coordinating office procedures, and ensuring organizational effectiveness. The Office Manager collaborates with various teams and departments to maintain a productive and positive work environment.

Key Responsibilities:

Administrative Support: Provide high-level administrative support to executives and employees, including managing calendars, scheduling appointments, organizing meetings, and handling correspondence.

Office Operations: Ensure the day-to-day operations of the office run smoothly. This includes managing office supplies, equipment maintenance, and coordinating with vendors and service providers.

Staff Management: Supervise and support administrative staff, ensuring their workload is balanced and deadlines are met. Provide guidance, training, and performance feedback to optimize individual and team productivity.

Facility Management: Oversee the maintenance and cleanliness of the office space. Coordinate repairs, renovations, and office relocations as needed.

Budgeting and Expense Management: Assist in the preparation and monitoring of the office budget. Manage expenses, track invoices, and process payments in accordance with company policies.

Records and Documentation: Maintain accurate and up-to-date records, files, and databases. Ensure compliance with data protection and record-keeping requirements.

Communication and Coordination: Foster effective communication within the office and across departments. Coordinate with external stakeholders, clients, and suppliers as necessary.

Policy Implementation: Enforce company policies and procedures, ensuring adherence to established guidelines. Identify areas for improvement and implement streamlined processes to enhance efficiency.

Event Planning: Coordinate company events, conferences, and meetings. Arrange logistics, accommodations, and catering services as required.

Health and Safety Compliance: Ensure compliance with health and safety regulations. Implement and maintain appropriate protocols and emergency procedures.

Qualifications and Skills:

Proven experience as an Office Manager or in a similar administrative role.
Excellent organizational and time management skills.
Strong interpersonal and communication abilities.
Proficient in using office software, including word processing, spreadsheet, and presentation tools.
Attention to detail and a high level of accuracy.
Ability to multitask and prioritize tasks effectively.
Problem-solving and decision-making skills.
Familiarity with budgeting and financial management.
Knowledge of health and safety regulations and best practices.
Bachelor's degree in business administration or a related field (preferred).

This job description serves as a general overview of typical responsibilities and requirements for an Office Manager. Actual job duties may vary based on the specific needs of the organization.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to jhodson@ultimatestaffing.com

Job Snapshot

• Employee Type:Full-Time
• Location:Philadelphia, PA
• Job Type:Admin - Clerical
• Experience:Not Specified
• Education:Not Specified
• Date Posted:5/26/2023
• Contact: Jordan Hodson (410) 308-0954
• Pay Range: $20.00 - $30.00 Hourly

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