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Executive Assistant Needed!

Date Posted: 3/24/2023

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Job Description

Ultimate Staffing is looking for an Executive Assistant!

The ideal individual will have:
 strong written and verbal communication skills, good judgement in a variety of situations, administrative/organizational skills, and the ability to maintain a realistic balance among multiple priorities, the ability to work independently on projects (from conception to completion) and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Description of Role:

  • Administrative support for VP and Regional Team in a fast-paced environment
  • Manage multiple priorities and projects
  • Multiple due dates- daily, weekly, monthly, quarterly- strong time management
  • Oversee outlook calendars, book meetings across multiple calendars
  • Provide Support for Business Meetings- agenda creation, amenities, catering, organization of materials
  • Arrange Travel and itineraries/ Preparation of all materials for resort visits
  • Minor accounting duties such as Expense Reports, pay invoices
  • Assist with Associate Relations - congratulatory letters, recognition, etc.
  • Communications- prepare communications, memos, edit emails, etc.
  • Oversight of special projects
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • Assists, as needed, with resolution of escalated guest incidents
  • Foster business partner relationships
Skills Required:
  • Strong organizational skills that reflect the ability to perform multiple tasks seamlessly with excellent attention to detail
  • Adaptability
  • Ability to prioritize / time management
  • Technical skills- letter writing, PowerPoint slides, Excel formatting; Proficient in Microsoft Office
  • Professionalism
  • Ability to work independently, some weeks with little oversight
  • Confidentiality - sensitive matters
  • Expert level written and verbal communication skills
  • Creativity
  • Highly resourceful team-player with the ability to also be extremely effective independently
  • Forward Thinker

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Bel Air, MD
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:3/24/2023
  • Contact: Nicole Hallikas (410) 308-0954
  • Pay Range: $65,000.00 - $70,000.00 Annually
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Job Reference: JO-2303-197685