Job Description

Seeking an Executive Assistant to the CEO for a 3D Art Company in Austin! This is a remote position with 2-3 onsite meetings/month. Candidates with experience in light accounting and invoicing, strongly preferred. 

Overview:
Direct Hire
1099 with Christmas Bonuses and flexibility

Checking Email, responding professionally and in a timely manner
Scheduling Meetings and Managing Calendar (Main Duties)
Reviewing Contracts and Signing Contracts (Light Work)
Some AR/AP work in QuickBooks

• Sending invoices towards middle to the end of the month to clients
• Matching/receiving payments for invoices
• Running open invoice reports and emailing clients when invoices are past due
• Must be comfortable with collections emails

Payroll/HR, work for small team of 3-4 people

• Reviewing timesheets and forwarding them to accountant for payment (Light Duty)

Occasional Client Questionnaires and updating client portals (Light Work)
Updating project management tool Corgee and working with production team occasionally
 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to mkindel@ultimatestaffing.com

Job Snapshot

• Employee Type:Full-Time
• Location:Austin, TX
• Job Type:Admin - Clerical
• Experience:Not Specified
• Education:Not Specified
• Date Posted:3/17/2023
• Contact: Megan Kindel (512) 795-8635
• Pay Range: $45,000.00 - $50,000.00 Annually

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