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Administrative Assistant

Date Posted: 1/4/2023

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Job Description

Ultimate Staffing Services is a business line of Roth Staffing Companies L.P., one of the largest privately held staffing companies in the USA. The Administrative Assistant is responsible for assisting and effectively communicating to the client's admin and executive teams.

Essential Functions:

  • Compose and prepare business presentation documents and spreadsheets
  • Establish and maintain a variety of documents, records and reports. Ensure records management guidelines are adhered to
  • Coordinate large group meetings and events for department management. Makes necessary arrangements such as, securing meeting rooms, prepare agenda, coordinating catering and preparation of audio and visual needs
  • Respond to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff
  • Facilitate a variety of support tasks such as but not limited to requisitions printing, maintenance, or other services through appropriate channels
  • Review and prepare invoices and compose reports, memos, letters and other documents
  • Read and review incoming memos, submissions, and reports in order to determine their significance and plan their distribution
  • Perform a variety of general office duties supporting a large department or multiple departments such as ordering supplies, copying and filing
  • Coordinate and secure travel arrangements for supervisor and department staff
  • Maintains basic knowledge of department activities
  • Perform routine department operational procedures
  • Perform any other job related instructions as requested

Education and Experience:
  • High school diploma is required
  • Associates degree in business or related field or equivalent years of relevant work experience is preferred
  • Two to four (2 to 4) years of administrative support experience is required
Competencies, Knowledge and Skills:
  • Proficient in Microsoft Office Suite to include Word, Excel PowerPoint, Outlook, Visio and Adobe Professional Excellent written and verbal communication skills
  • Ability to work independently and within a team environment Effective listening and critical thinking skills
  • Effective problem solving skills with attention to detail
  • Strong interpersonal skills and high level of professionalism
  • Strong knowledge of general office practice
  • Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
  • Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Pleasanton, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:1/4/2023
  • Contact: Karla Hurtado (925) 737-1800
  • Pay Range: $25.00 - $30.00 Hourly
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Job Reference: JO-2301-187902