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Part Time Department Administrative Assistant

Date Posted: 12/7/2023

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Job Description

We are in need of a Temporary Department Assistant to perform secretarial, advanced clerical, and routine administrative and programmatic work in support of the Administrative Services and Human Resources Departments.

This is an on-site, part-time assignment for an estimated duration of 3 months. The selected individual will be expected to work between 3-5 hours per day, 15-25 hours per week between the hours of 7:30 a.m. - 5:00 p.m. Schedule is flexible and dependent upon candidate availability.

Ideal Candidates will have:

Administrative support experience, ideally in either a government setting or human resources department

Proficiency in Microsoft Office suite

Proficiency in Adobe Acrobat Pro

Excellent oral and written communication

Experience providing excellent customer service (over the phone and in-person) Example of Duties:

Receives, screens, and routes incoming phone calls

Prepare, formats, and edits Board meeting agendas and packets

Prepares Board of Directors conference and seminar schedules

Creates various written documents (meeting scripts, meeting minute templates, monthly reports, etc.)

Orders and stocks office supplies and coffee through the District

Meters and sends District outgoing mail

Prints and compiles documents for Human Resources (e.g., new hire and interview binders)

Files and organizes Human Resources paperwork (electronically and hard-copy files) MINIMUM QUALIFICATIONS Experience:

Three years of increasingly responsible clerical, secretarial, and routine administrative support experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


To apply please email your resume to ekrueger@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Part-Time
  • Location:Costa Mesa, CA
  • Job Type:Admin - Clerical
  • Experience:3-5 years
  • Education:None
  • Date Posted:12/7/2023
  • Contact: Emi Krueger (714) 587-4073
  • Pay Range: $31.00 - $33.00 Hourly
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Job Reference: JN -122023-353082