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Accounting Coordinator

Date Posted: 11/30/2022

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Job Description

Ultimate Staffing is recruiting for a Direct Hire Accounting Coordinator in Fairfax, VA.  This is an on-site role, and a great opportunity for Accounting and Finance New Grads! Apply today!

Essential Functions:
* Prepares invoices for entry into QuickBooks (approx. 400-600 weekly)
* Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms
* Gathers pertinent information to create invoices
* Ensures billing and receivables are correctly processed in a timely manner using QuickBooks
* Addresses and corrects any discrepancies in account portfolios, invoices, or billing.
* Summarizes current financial status by collecting information and preparing outstanding customer and vendor reports.
* Support Billing team to enter vendor payment terms to match the due dates with the payment cycle.
* Work in Excel to maintain spreadsheets and track billing status/progress
* Maintains customer confidence and protects operations by keeping financial information confidential.
* Performs other related duties, as assigned.

* 1 year of experience in high volume invoice/billing using QuickBooks in a professional setting is required Additional Requirements:
* Excellent time management skills with a proven ability to meet deadlines.
* Strong analytical and problem-solving skills.
* Excellent interpersonal and customer service skills.
* Excellent organizational skills and attention to detail.
* Excellent Verbal/Written Communication Skills
* Proficient with Microsoft Office Suite or related software

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Fairfax, VA
  • Job Type:Accounting, Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:11/30/2022
  • Contact: Megan Caggiano (959) 888-6309
  • Pay Range: $50,000.00 - $50,000.00 Annually
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Job Reference: JO-2211-184718