Job Description

Ultimate Staffing is seeking a dedicated and experienced Office Manager/Bookkeeper to oversee the daily operations of our client. We are looking for someone who is highly organized, detail-oriented, and has strong clerical skills to ensure the smooth functioning of our office environment. B2B and Bookkeeping experience required, Sage software highly preferred.

$41500 to $48,500 more depending on experience.

Responsibilities:

• Manage office supplies inventory and place orders as necessary to maintain stock levels.
• Coordinate and oversee administrative procedures and systems to ensure efficient office operations.
• Maintain a clean and organized office environment, ensuring a professional and welcoming atmosphere.
• Answer and direct phone calls with professionalism and courtesy, addressing inquiries and concerns as appropriate.
• Assist in organizing and coordinating office events, including meetings and company gatherings.
• Develop and implement training programs for office staff to enhance their skills and efficiency.
• Handle basic bookkeeping tasks including accounts receivable, billing, and invoicing.
• Process phone and email orders accurately and in a timely manner.
• Ensure all administrative tasks are completed with attention to detail and accuracy.

Experience & Qualifications:

• Proven experience in office management or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of Sage Accounting is preferred but not required.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent phone etiquette and communication skills, both written and verbal.
• Experience in event planning is a plus.
• Knowledge of medical office management is advantageous but not mandatory.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:San Antonio, TX
• Job Type:Accounting
• Experience:1-2 years
• Education:2 Year Degree
• Date Posted:8/2/2024
• Contact: Heather Cave (210) 756-8764
• Pay Range: $41,500.00 - $48,250.00 Annually

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