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Admin Assistant

Date Posted: 11/23/2022

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Job Description

Admin Assistant
Location: San Diego, CA
Pay: $18 - $22/hr DOE

Summary:
We are seeking an Admin Assistant to assist and ensure operations are running smoothly. This individual will be an integral part of the team and assist multiple individuals within the organization. We are looking for someone that is tech savvy, able to learn new programs and processes quickly, strong communication skills, and a go-getter. 

Administrative Assistant Job Responsibilities:

  • Provides administrative support to ensure efficient operation of office.
  • Answers phone calls, schedules meetings and supports visitors.
  • Assists and monitors social media accounts and responds to inquiries, experience with analytics is a plus.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Supports team by performing tasks related to organization and strong communication.
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Perform data entry.
  • Ad-hoc projects as needed.
  • Contributes to team effort by accomplishing related results as needed.

Qualifications:
  • High School Diploma - required
  • BA degree preferred, open based on experience
  • MS Office Suite - Word, Excel, Outlook, PowerPoint
  • Experience with CRM or ERP system


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to ndewitte@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:San Diego, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:11/23/2022
  • Contact: Natalie de Witte (858) 513-7077
  • Pay Range: $18.00 - $22.00 Hourly
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Job Reference: JO-2211-184344