Job Description

Position Summary: The Office Administrator will be responsible for managing office operations and providing administrative support to ensure efficient functioning. This role involves handling a range of administrative tasks, maintaining office supplies, coordinating office activities, and providing support to staff and visitors.

Key Responsibilities:

• Office Management:

  • Oversee daily office operations to ensure a productive work environment.
  • Manage office supplies inventory and place orders as needed.
  • Coordinate office maintenance and repairs with external vendors.

• Administrative Support:

  • Provide administrative support to executives and staff, including scheduling meetings, handling correspondence, and preparing reports.
  • Manage and organize electronic and paper files, ensuring proper documentation and easy retrieval.
  • Assist with the preparation and distribution of internal and external communications.

• Reception Duties:

  • Greet and assist visitors in a professional and courteous manner.
  • Handle incoming phone calls, emails, and mail, and route them to the appropriate individuals.
  • Manage appointment scheduling and coordinate conference room bookings.

• Event Coordination:

  • Assist in organizing company events, meetings, and conferences, including logistics and catering arrangements.
  • Coordinate travel arrangements for staff, including booking flights and accommodations.

• Financial Administration:

  • Process invoices and manage office expenses, ensuring accuracy and adherence to budget.
  • Assist with basic bookkeeping tasks and liaise with the finance department as needed.

Qualifications:

• Education: High school diploma or equivalent required; associate's degree or higher in business administration or related field preferred.
• Experience: Previous experience as an office administrator or in a similar administrative role preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Timonium, MD
• Job Type:Admin - Clerical
• Experience:None
• Education:None
• Date Posted:7/31/2024
• Contact: Jordan Hodson (443) 652-4103
• Pay Range: $19.00 - $20.00 Annually

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