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Administrative Assistant - Property Management

Date Posted: 6/22/2022

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Job Description

Job Description:
The Property Administrator will assist the Property Management team with accounts payable functions, general administrative support, and tenant/vendor customer relations.

Essential Duties & Responsibilities:

  • Monitor the work order system to ensure timely completion and closing of tenant work order requests.
  • Review for accuracy and transmit vendor invoices to the accounts payable program (Avid). Ensure invoice coding is correct before sending to manager for payment approval.
  • Coordinate all tenant pre move-in requirements such as access cards/keys, lobby tenant directory, mailbox assignment.
  • Responsible for the scheduling of the building conference rooms. Ensures that all audio/video equipment is in working order in the conference center and in the common areas.
  • Organize and maintain lease folders, construction files, vendor files, and building operations policies.
  • Monitor and maintain current fire warden lists and update accordingly. Prepare correspondence as required.
  • Keep inventory and order office supplies as needed
  • Distribute all incoming mail.


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to ysibrian@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Carlsbad, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:6/22/2022
  • Contact: Yina Sibrian (760) 438-6950
  • Pay Range: $26.00 - $29.00 Hourly
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Job Reference: JO-2206-166063