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Executive Assistant - Office Manager -CC

Date Posted: 6/22/2022

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Job Description

Ultimate Staffing is looking for an exceptional Executive Assistant with a positive, proactive attitude that can manage a variety of personal and professional tasks for company principals.

The Executive Assistant & Office Manager for our established, family owned and operated commercial real estate investment and management company with a 40-year track record of success located in Newport Beach, CA. The position reports directly to the company owners. Duties will require exceptional executive assistance to the company principals and manage the administrative functions of our office. This role is an IN OFFICE opportunity.   Must be vaccinated.

*    Performing business and personal executive assistant tasks for the two company principals, including scheduling, travel planning, office organization, drafting correspondence, research, personal errands, and performing ad hoc projects.
*    Greet and direct guests at front desk.
*    Accept and direct telephone calls from tenants, vendors, and other service providers.
*    Mail organization and distribution.
*    Manage inventory of office equipment and supplies, source office equipment and research pricing.
*    Schedule and coordinate meetings, office events, and employee functions.
*    File management.
*    Office vendor management, including third party IT vendor. 

Necessary Skills and Experience
*    At least 3 years working as an executive or administrative assistant in a professional office environment
*    Excellent Microsoft Office 365 skills
*    Strong Communication skills and emotional intelligence
*    Ability to multi-task
*    Organized and detail oriented
*    Self-starter and a problem solver

Preferred skills: Notary public, College degree, IT troubleshooting and IT vendor management experience

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Newport Beach, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:6/22/2022
  • Contact: Emi Krueger (714) 929-1310
  • Pay Range: $73,000.00 - $75,000.00 Annually
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Job Reference: JO-2206-165391