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Administrative Assistant

Date Posted: 7/10/2024

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Job Description

Seeking a professional, outgoing, high attention to detail, team oriented Administrative Assistant who will be the first point of contact for all clients. This is a forward facing role, requiring a service centric individual who is able to manage multiple tasks and work with a sense of urgency to support customers and team.

  • Meet and greet clients and visitors upon arrival, offer drinks and refreshments and have their name on the TV screen
  • Field and respond to inbound client requests as the first point of contact with the firm
  • Answer the phones and create a positive experience for clients and prospects calling in
  • Run the Padres tickets process
  • Prepare conference room and agendas for client and prospect meetings.
  • Coordinate logistics for lunch meetings.

? Make sure the office runs smoothly at all times

? Ensure all office supplies are fully stocked

? Ensure birthday cards, greeting cards and holiday cards are stocked

? Order snacks for clients and the team and ensure the fridge is stocked

? Prepare the coffee

? Ensure the office looks and feels clean. Maintain professional appearance of office common areas including supply cabinet, filing cabinets, conference rooms and kitchen.

? Maintain an up to date manual of business processes and procedures

? Prepare new hire paperwork and run the process when we hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


To apply please email your resume to gdoucet@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Carlsbad, CA
  • Job Type:Admin - Clerical
  • Experience:3-5 years
  • Education:None
  • Date Posted:7/10/2024
  • Contact: Graciela Doucet (760) 529-8178
  • Pay Range: $22.00 - $25.00 Hourly
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Job Reference: JN -072024-371767