Job Description

$18-$24 hourly (DOE)

Onsite in Pasadena, CA area

The Administrative/Human Resources Coordinator plays a crucial role in supporting various clerical and HR functions within an organization. Their duties typically involve administrative tasks, employee support, and coordination of HR processes.

Responsibilities:

• Provide general administrative support to various departments, such as filing, data entry, and managing HR-related correspondence.
• Assist with job postings, candidate sourcing, and screening resumes.
• Schedule interviews and coordinate communication between candidates and hiring managers.
• Conduct reference checks and background screenings for potential hires.
• Coordinate new hire orientation sessions and prepare orientation materials.
• Assist with the completion of new hire paperwork and ensure compliance with onboarding requirements.
• Facilitate introductions to key team members and provide guidance on company policies and procedures.
• Maintain accurate and up-to-date employee records, including personal information, employment status, and benefits enrollment.
• Ensure confidentiality and compliance with data protection regulations.
• Assist employees with benefits enrollment, changes, and inquiries.
• Coordinate with benefits providers to resolve issues and ensure timely processing of benefits-related tasks.
• Provide support to the payroll department by verifying timekeeping records, tracking attendance, and addressing payroll inquiries.
• Assist with payroll processing and ensure accuracy of employee data.
• Utilize HRIS (Human Resources Information System) software to input and update employee data.
• Generate reports and analyze HR metrics to support decision-making and compliance efforts.
• Serve as a point of contact for employee inquiries and concerns.
• Escalate employee relations issues to HR management as needed and assist with resolution.
• Coordinate training sessions and workshops for employees.
• Track employee training completion and maintain training records.
• Monitor compliance with company policies and regulatory requirements.
• Participate in HR projects and initiatives, such as employee engagement surveys, diversity and inclusion programs, and process improvements.
• Assist with compliance efforts related to labor laws, EEO (Equal Employment Opportunity) regulations, and other legal requirements.
• Coordinate meetings, events, and trainings.
• Communicate HR policies, procedures, and updates to employees.
• Assist with the offboarding process for departing employees, including conducting exit interviews and coordinating return of company property.

Qualifications:

• Associates or Bachelors Degree preferred.
• Excellent verbal and written communication skills.
• Bilingual Spanish is a plus (not required).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Temp
• Location:Pasadena, CA
• Job Type:Admin - Clerical
• Experience:1-2 years
• Education:None
• Date Posted:7/10/2024
• Contact: Samantha Heady (626) 219-0825
• Pay Range: $18.00 - $24.00 Annually

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