Job Description

We are partnering with a local construction company that is looking to add an Executive Assistant to their team!

Executive Assistant

Direct Hire

Monday-Friday 8:00 AM-5:00 PM

$90,000-$120,000

About the job

Executive Assistant to Owner

Overview

We are seeking a highly skilled and resilient Executive Assistant to support the owner of multiple companies, including a leading shell contractor based in Gibsonton, Florida. This role requires an individual with high emotional intelligence, exceptional organizational abilities, and the capacity to thrive in a demanding, fast-paced, entrepreneurial environment. The ideal candidate must be able to handle direct and blunt communication, possess high resilience, and maintain professionalism under pressure. The Executive Assistant will be responsible for managing multiple assignments and projects across various entities, juggling numerous priorities and deadlines. Exceptionally high work standards, teamwork, and flexibility are essential for this position.

Key Responsibilities

* Provide comprehensive administrative support to the owner, including managing schedules, coordinating meetings, and handling correspondence.

* Collaborate with key personnel on managing multiple calendars, planning, coordinating, and ensuring timely follow-up and results.

* Act as a gatekeeper, prioritizing and managing the flow of information and communications.

* Prepare and edit documents, presentations, and reports.

* Schedule meetings, itineraries, agendas, and travel-related plans, both domestic and international.

* Work with the Owner to prepare for meetings, proof-read materials, coordinate, and schedule.

* Conserve the executive's time by reading, analyzing, researching, and routing correspondence in emails and other forms of communication.

* Draft internal and external letters, documents, and presentation materials.

* Handle confidential and sensitive information with the utmost discretion.

* Conduct research, prioritize, and follow up on upcoming projects, meetings, and tasks, providing insights on various business matters as required.

* Assist in project management and follow up on key tasks and deadlines.

* Be available for urgent tasks and communications, including during after-hours if needed.

* High Emotional Intelligence, self-starter, and intuitive, with the ability to anticipate the needs of the owner.

Competencies

* Exceptional organizational skills.

* Experience supporting a high-level executive and multiple entities.

* Expert-level written, verbal, and interpersonal communication skills.

* Strong leadership, management, and interpersonal skills.

* Advanced computer skills with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and typing.

* Expert-level attention to detail, proofreading abilities, and analytical skills.

* Strong ability to organize, prioritize, and manage multiple tasks within or without deadlines.

* Think Partner abilities.

* Passionate self-starter who can influence through collaboration and work independently.

* Strong work ethic, priority management, organizational, and teamwork skills.

* Working knowledge of mobile, tablet, laptop, and desktop computing devices.

Personal Attributes

* Resilient, with the ability to handle constructive criticism.

* Highly professional demeanor with a strong sense of confidentiality.

* Proactive, resourceful, and able to anticipate the needs of the owner.

* Strong interpersonal skills and the ability to build effective working relationships.

Qualifications

· 5+ years of Executive Assistant experience supporting a C-Sui
To apply please email your resume to tharrington@ultimatestaffing.com

Job Snapshot

• Employee Type:Full-Time
• Location:Tampa, FL
• Job Type:Admin - Clerical
• Experience:3-5 years
• Education:4 Year Degree
• Date Posted:7/1/2024
• Contact: Thomas Harrington (813) 497-4699
• Pay Range: $90,000.00 - $120,000.00 Annually

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