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Office Manager

Date Posted: 6/18/2024

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Job Description

Position: Office Manager (Operations)
Location: Glendale, CA

Job Summary

Seeking a dedicated and experienced General Office Manager to ensure smooth office operations, marketing, and manage HR functions.

Office Management Duties:

  • Accounts Receivable and Payable: Manage invoicing and payments.
  • Office Administration: Maintain supplies and manage office budgets.
  • Scheduling and Coordination: Manage office calendars and coordinate events.
  • Record Keeping: Maintain company records and documentation.
  • Facilities Management: Oversee office maintenance and repairs.
Marketing Duties:
  • Lead Generation: Develop and implement strategies to attract potential customers and generate leads.
  • CRM Management: Work within the Customer Relationship Management (CRM) system to track and manage leads, customer interactions, and sales processes.
  • Campaign Execution: Plan and execute marketing campaigns to support lead generation efforts.
  • Market Research: Conduct market research to identify trends and opportunities.
  • Performance Tracking: Monitor and analyze the performance of marketing initiatives to ensure effectiveness and optimize future campaigns.

Human Resources Duties:

  • Payroll Management: Process payroll accurately and on time.
  • Employee Onboarding: Conduct orientations and prepare onboarding materials.
  • Employee Offboarding: Conduct exit interviews and handle necessary documentation.
  • Benefits Administration: Oversee employee benefits programs.
  • Compliance: Ensure compliance with employment laws and maintain employee records.
  • Employee Relations: Address employee inquiries and promote a positive work environment.

Qualifications

  • Education: Bachelor's degree in HR, Business Administration, or related field.
  • Experience: 3-5 years in operations / office administration, preferably in construction.
  • Skills:
    • Understanding of HR principles and California employment laws.
    • Proficiency in payroll systems and accounting software.
    • Excellent organizational and time management skills.
    • Strong communication and interpersonal skills.
    • Ability to handle sensitive and confidential information with discretion.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Hourly pay rate is $30/hr-$40/hr DOE. For faster consideration, please email resume

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


To apply please email your resume to smoreno@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Temp-to-Hire
  • Location:Glendale, CA
  • Job Type:Admin - Clerical
  • Experience:None
  • Education:None
  • Date Posted:6/18/2024
  • Contact: Serena Moreno (626) 389-1526
  • Pay Range: $30.00 - $40.00 Hourly
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Job Reference: JN -062024-369148