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Administrative Assistant - Permanent - DIRECT HIRE

Date Posted: 7/22/2022

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Job Description

We are looking for SEVEN (7) professionsal Administrative Assistants for a financial investment firm in Newport Beach, CA!   The roles will be working on-site.  Awesome opportunity to work for a global company with career  growth potential and a great diverse and inclusive culture. 

Location: Newport Beach (In office)
Hours: 8am-5pm
Salary: 75k-85k Annually 
Covid Policy: Vaccination Required
  
The following key activities are included in the role: 

1. Travel Coordination and Preparation (Domestic and International)  
2. Expense Reports and Approvals 
3. Meeting Materials/Reporting/Client Metrics  
4. Heavy Calendaring (MS Outlook) - managing up to six (6) calendars
5. Phone Coverage/Client Servicing 
6. Special Projects  

QUALIFICATIONS 
* 4-6 years of previous administrative experience supporting multiple executives. 
* Intermediate to advanced working knowledge of MS Word, Excel and Outlook required. 
* Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails 
* Two-year college degree is preferred but not required. 
* Soft skills: Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, strong relating skills, able to prioritize, team player
 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to kmaag@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Newport Beach, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:7/22/2022
  • Contact: Karen Maag (714) 929-1310
  • Pay Range: $85,000.00 - $85,000.00 Annually
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Job Reference: JO-2111-140891