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Administrative Assistant Needed!

Date Posted: 8/23/2021

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Job Description

This role is a great opportunity provide comprehensive and confidential support to the Senior Leaders, allowing for a good deal of autonomy and decision-making. This position is responsible for ensuring the day-to-day management of the GM's and CFO's day-to-day and quarterly activities.

In this role you will be:

Providing administrative and support directly to the GM and CFO exercising the utmost confidentiality, tact and diplomacy
Overseeing complex diary management requiring a proactive assessment of priority meetings and appointments and adjusting as appropriate, managing across time zones
Using business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
Managing comprehensive travel and accommodation arrangements, both local and international
Preparing responses to routine correspondence and inquiries along with planning team meetings, special events and conferences, including any catering, AV, and other requirements
Managing all relevant costs and expenses generated by the GM or CFO
Manages complex monthly reporting, dashboards, cost analysis, supports and/or leads functional/special projects
What you will bring:

Demonstrated experience in a similar senior executive or personal assistant role
Safety Mindset
The ability to make sound, pragmatic judgements and manage competing priorities
Ability to work in a highly diverse team and experience building inclusive and trusting partnerships
Exceptional time management skills and ability to forward plan
Excellent Microsoft Office suite skills
Experience using SAP or similar applications for requisitions, purchasing, travel, expenses and scheduling
Able to manage sensitive information and conversations with complete confidentiality
Proven ability to manage work and priorities independently and with minimal guidance
It will also be beneficial if you ha
The successful candidate must have:

Three years of broad-based communications experience, with a particular focus on social and digital (Knowledge of the mining and metals sector and experience in the corporate world is a plus.)
Bachelor's degree in communications, public relations, journalism or any other related discipline
Excellent writing skills and command of English

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to lcamac@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Hunt Valley, MD
  • Job Type:Legal
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:8/23/2021
  • Contact: Lauren Camac (410) 308-0954
  • Pay Range: $25.00 - $30.00 Hourly
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Job Reference: JO-2105-119848