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Department Administrative Assistant-EK

Date Posted: 5/2/2024

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Job Description

Temporary DEPARTMENT ADMINISTRATIVE ASSISTANT needed to cover for a 4 plus months in Costa Mesa. This is an IN OFFICE role. Not a remote role.

This is an on-site, assignment for an estimated duration of 4 months. The selected
individual will work 8:00 am-5:00 pm.

Ideal Candidates will have:

Putting on community outreach events and educational programs.

With mail merge and sending out mass communications.

Handling invoices, submitting purchase orders, reconciling corporate credit cards, etc.

Editing written communication.

Providing excellent customer service (over the phone and in-person).

Working in the government sector (e.g., City, County, Special District, etc.).

Example of Duties:

Provides routine administrative support to both the Policy Manager and the Public Affairs Manager.

Assists with District social media account management by loading content into media management system, monitors comments and assists with responses.

Assists with implementing new customer welcome program by preparing welcome bags, making welcome phone calls, and mailing postcards to new customers.

Coordinates logistics of membership and sponsorship activities by providing materials to third parties.

Creates event emails, using templates, for distribution to Board and Management.

Monitors and procures Public Affairs branded items (SWAG) inventory.

Prepares and distributes correspondence to elected and appointed officials on behalf of officials and representatives.

Prepares and distributes quarterly newsletter to Orange County's special districts and ensures the distribution list is up to date.

Provides support in the planning and execution of community outreach events, occasionally on evenings and weekends.

Provides logistical support for the Education Center field trip program.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Costa Mesa, CA
  • Job Type:Admin - Clerical
  • Experience:None
  • Education:None
  • Date Posted:5/2/2024
  • Contact: Emi Krueger (714) 587-4073
  • Pay Range: $32.00 - $35.00 Hourly
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Job Reference: JN -052024-366224