Job Description

Are You an Experienced Office Administrator Ready to Make an Impact?

Ultimate Staffing is seeking an Executive Administrative Assistant who is passionate about supporting a mission-focused organization. As the Executive Admin for their headquarters in St. Louis, you'll provide exceptional administrative support to the Chief of Staff for the Chairman/CEO and President/COO. Your role will be pivotal in ensuring the smooth operation of the office and supporting a nonprofit organization as they continue to grow and make a difference!

Job Title: Executive Administrative Assistant

Location: Creve Coeur, Missouri (On-site)

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Compensation: $20- $23 per hour (depending on experience)

Status: Temp to Hire

Key Responsibilities:

• Coordinate and schedule meetings, appointments, and events for executives, including preparing materials and presentations.
• Assist with internal and external communications, including managing emails, phone calls, and messages.
• Facilitate travel arrangements for executives as needed.
• Support the coordination and execution of team building activities and special events.
• Manage office supplies and inventory, ensuring consistency across all locations.
• Maintain the physical office space in coordination with property management and IT/HR teams.
• Assist team members with various administrative tasks, such as mailings, ordering supplies, and organizing lunches.
• Serve as the main point of contact for incoming calls and visitors to the headquarters office.
• Maintain organized files and documentation on SharePoint.

Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), SharePoint, and Zoom.
• Excellent organizational skills with strong attention to detail.
• Superior interpersonal skills with the ability to collaborate effectively with internal and external stakeholders.
• Demonstrated ability to handle multiple tasks and prioritize work in a fast-paced environment.
• Commitment to maintaining confidentiality and handling sensitive information with discretion.
• High school diploma or equivalent required; Bachelor's degree preferred.
• Minimum of 2 years of administrative support experience, preferably in a nonprofit or corporate environment.
• Flexibility and adaptability to respond to changing needs and priorities.

Why Join?

• Be part of a mission-driven organization dedicated to making a positive impact in our community.
• Collaborative and supportive work environment.
• Opportunity for growth and professional development.

If you are passionate about supporting a mission-focused organization and meet the qualifications outlined above, we want to hear from you!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Temp-to-Hire
• Location:Creve Coeur, MO
• Job Type:
• Experience:1-2 years
• Education:None
• Date Posted:5/1/2024
• Contact: Cyndi Carr (314) 789-2626
• Pay Range: $20.00 - $23.00 Hourly

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