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Front Desk Admin Assistant

Date Posted: 2/22/2021

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Job Description

Construction company located in the Tustin area is seeking a qualified Receptionist/Admin Assistant.

Duties include but not limited to:
1. Answer phone calls and distribute incoming faxes/send out faxes

2. Open and distribute mail

3. Send out mail, Fed-Ex, UPS and GLS shipments

4. Order mailing and shipping supplies

5. Order office and kitchen supplies

6. Manage Sparkletts deliveries

7. Ricoh service calls

8. Postage machine online service requests

9. File and clean out files to archive when needed

10. Start new file folders, update filing spreadsheet

11. Request Vendor's Certificate of Insurance and update spreadsheet

12. Request W9 from vendors as required when setting up a new vendor

13. Enter approved bills into QuickBooks

14. Scan and mail weekly checks

15. Invoicing, Accounts Receivable & Accounts Payable

16. Administrative Assistant for the Owner/Manager

17. Check and clean up/organize Owner/Manager's email

18. Assist office staff when needed

19. Get plans printed

20. Open building doors when needed

21. Assist with building onsite services when needed

22. Update Broker Listing Agreement Schedule

23. Implement a new filing program for paper and electronic files

TEMP TO HIRE for the right candidate.  Pay is $18-20hr. APPLY NOW!
 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to wocallaghan@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Tustin, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:2/22/2021
  • Contact: Whitney O'Callaghan (949) 364-7272
  • Pay Range: $18.00 - $19.00 Hourly
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Job Reference: JO-2102-109989