Job Description

This is a full-time on-site role for a highly organized and detail-oriented Construction Administrative Assistant located in Sarasota, FL. The Construction Administrative Assistant will be responsible for providing support to project managers, maintaining project schedules, preparing project documents, monitoring project progress, and managing project communications. Additionally, the Construction Administrative Assistant is responsible for organizing and attending project meetings, tracking project purchases and deliverables, and providing project administrative assistance.

```Duties```
-Document control and organization of project subcontracts, submittals, RFI's, change orders, and correspondence
-Ensure contracts, subcontracts, purchase orders, and change orders are executed and completed
-Provide job site administrative support including assisting with permits and mandatory notices
-Create and coordinate purchases through accounting system and monitor communication with field staff
-Complete and organize job files/plans for permanent and electronic storage
-Attend internal construction meetings to gain a better understanding of job-site activities
-Ensure main office is operating by ordering necessary supplies, monitoring maintenance requests/orders, assisting with new employees/human resources, etc.
-Organize, set up and maintain project files, and logs
-Work with the project team to complete projects full cycle; implementation to closeout.
-Gather information for permitting including NOC's, permit applications, plan submittals, subcontractor forms, etc. Working with counties on all necessary documents for permits, etc.

```Experience```
To be successful in this role, you should have the following qualifications:
- Administrative or project coordination experience within the construction industry (2+ years)
- Knowledge of construction management software such as Buildertrend and ProContractor
- Strong knowledge and experience using Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat
- Excellent organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to multi-task as this position would require the support of multiple projects

If you are a motivated individual who thrives in a collaborative team environment, please apply!

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

Health insurance
Life insurance
Paid time off
Schedule:

8 hour shift
Monday to Friday
Supplemental pay types:

Bonus opportunities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Clearwater, FL
• Job Type:Admin - Clerical
• Experience:3-5 years
• Education:None
• Date Posted:4/22/2024
• Contact: Angela Smith (727) 371-8386
• Pay Range: $65,000.00 - $75,000.00 Annually

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