At the direction of conference staff leads, prepare all industry and regulatory speaker invitation and confirmation letters
Communicate directly with speakers and conference leaders to obtain necessary deliverables (i.e. bios, presentation, travel needs, contact information and photo)
Create and maintain electronic files and records including speaker deliverables tracking sheets for pre-conference and on-site coordination, speaker invitation and confirmation letters, speaker agreements, bios, speaker photos, presentation abstracts, and presentations
Identifies and recommends process improvements with the approval of the Training & Development Manager
Create speaker deliverables tracking sheets for ongoing speaker coordination and on-site registration and presentation processing
Coordinate packing, unpacking, shipping, and distribution of Continuing Education materials
Manage presentations and related materials
Coordinate all related functions to ensure projects timelines and goals are met.
While working with volunteers, discern and bring any situations that appear to be problematic to the attention of the Continuing Education staff team
Work with the Member Services department on speaker registration coordination
3 years of related experience in the coordination and management of training activities; Bachelor's degree a plus
Ability to foresee upcoming issues and problems and suggest solutions
Ability to prioritize multiple projects and competing deadlines
Experience in meeting management tools (Zoom, GoToMeeting, Skype for Business, etc.)
Excellent organizational skills and excellent written and oral communication skills
Proficient with Microsoft Office suite, especially MS PowerPoint, Word, and Excel
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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