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Training Coordinator

Date Posted: 7/31/2020

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Job Description

Responsibilities     
 

  • At the direction of conference staff leads, prepare all industry and regulatory speaker invitation and confirmation letters 
     
  •  Communicate directly with speakers and conference leaders to obtain necessary deliverables (i.e. bios, presentation, travel needs, contact information and photo) 
     
  • Create and maintain electronic files and records including speaker deliverables tracking sheets for pre-conference and on-site coordination, speaker invitation and confirmation letters, speaker agreements, bios, speaker photos, presentation abstracts, and presentations 
     
  • Identifies and recommends process improvements with the approval of the Training & Development Manager 
     
  • Create speaker deliverables tracking sheets for ongoing speaker coordination and on-site registration and presentation processing 
     
  • Coordinate packing, unpacking, shipping, and distribution of Continuing Education materials 
     
  • Manage presentations and related materials 
     
  • Coordinate all related functions to ensure projects timelines and goals are met. 
     
  • While working with volunteers, discern and bring any situations that appear to be problematic to the attention of the Continuing Education staff team  
     
  • Work with the Member Services department on speaker registration coordination 
     
Experience        
 
  • 3 years of related experience in the coordination and management of training activities; Bachelor's degree a plus      
     
  • Ability to foresee upcoming issues and problems and suggest solutions           
     
  • Ability to prioritize multiple projects and competing deadlines    
     
  • Experience in meeting management tools (Zoom, GoToMeeting, Skype for Business, etc.)      
     
  • Excellent organizational skills and excellent written and oral communication skills    
     
  • Proficient with Microsoft Office suite, especially MS PowerPoint, Word, and Excel 
     


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to amazzara@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Rockville, MD
  • Job Type:Pharmaceutical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:7/31/2020
  • Contact: Anne Mazzara (301) 610-7990
  • Pay Range: $19.00 - $19.00 Hourly
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Job Reference: JO-2007-95020