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Office Mangager

Date Posted: 7/29/2020

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Job Description

Leading Luxury Automotive Dealership is adding an Office Manager to their team.  This role requires Auto Dealer experience.  
This role processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

Check daily flooring and offer backup

Daily bank reconciliations and post all funding notices into accounting

Trains to prepare daily flooring report ensuring coverage at vacation times.

Prepares daily vehicle heat- sheet, follow up with finance and submit heat-sheet for review.

Prepares full heat-sheet each Wed and Fri and submit for review prior to sending to corporate each wed and Fri.

Prints, codes, and posts manufacturer invoices on a daily basis.

Analysis of SC Fuels gas.

Collate monthly fixed asset / demo mileage log.

Maintains fixed asset folders ensuring all have an authorized capex and backup and all assets are labelled and recorded on master log.

Prints backup for schedule for vehicle receivables , schedule for Incentives for month end file including preparing a final month end heat sheet.

Monthly reconciliation / agreement of all intercompany balances.

Reconciles all Finance reserve statements and collates Debit back analysis.

Cross trains to have the ability to cover all business office desks for vacation coverage.

Assist Business Manager with miscellaneous reconciliations and analysis including but not limited to monthly vehicle inventory reconciliation, flooring reconciliation, manufacturer incentives, annual fixed asset verifications.

Assists in the preparation of a complete monthly financial statement according to dealership guidelines and the manufacturer's format and time frame.

Reconciles designated accounts for end of month processes no later than the 3rd of each month.

Collates statistical information for financial statement and ageing analysis for monthly accounts preparation.

Prepares monthly expense analysis for designated expense codes including late cost analysis and debit backs.

Reconcile ADP to Advent to ensure both systems match

Analyze units count and gross on Financial Statements monthly to ensure accuracy on Financial Statement

1st of every month is a required working day

Prepare aging analysis for month end purposes

Ensures that all manufacturer accounts including warranty claims and co-op advertising accounts are current and accurate.

Assists in the preparation of tax reports, tax deposits and tax returns in a timely, accurate manner.

Prepares sales commission/chargeback detail reports for payroll

Assists in completion of annual reviews/audits.

Ensures compliance with all government regulations.

Compiles information and prepares reports as requested by Controller and/or General Manager.

Follows and abides by all company policies.

Follows procedure for time clocks and ensures is properly clocking in and out for work daily.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to ekrueger@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Newport Beach, CA
  • Job Type:Automotive
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:7/29/2020
  • Contact: Emi Krueger (714) 929-1310
  • Pay Range: $55,000.00 - $60,000.00 Annually
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Job Reference: JO-2007-93971