Job Description

Ultimate Staffing is looking for an executive administrator to support a Apps Development company who builds products for well known telecommunication and finance companies. This role is located in Newark, CA, is contract to hire with a target pay of $45/52/hour.

This position is responsible for administrative support for an Executive within a dynamic, high-paced environment. The day-to-day responsibilities require strong collaboration across a wide range of business partners both inside and outside. The ideal candidate must be seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate organizations fluidly will also be critical to success in this position.

Job Duties:

Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects and information.

Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.

Develops positive relationships at all levels of the organization.

Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.

Requirements:

• Positive attitude, solutions-oriented demeanor, and reliable
• Very flexible schedule and be available and responsive to odd hour requests
• Exceptional organizational, administrative and interpersonal skills
• Keen attention to detail and a sense of urgency in execution and follow-up
• Ability to prioritize multiple tasks and work autonomously with minimal guidance
• Proven team player and collaborator
• Strong integrity and ability to handle confidential / sensitive information with discretion
• Strong written and verbal communication skills
• Proficiency in Microsoft Outlook and Office, including Word, PowerPoint and Excel
• Minimum 4+ years of experience supporting executives with complex calendars and travel
• Bachelor's degree a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Newark, CA
• Job Type:I.T.
• Experience:None
• Education:None
• Date Posted:4/17/2024
• Contact: Patrick Kenny (408) 580-8770
• Pay Range: $45.00 - $52.00 Hourly

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