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Receptionist/Admin

Date Posted: 3/24/2020

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Job Description

Organizes and prioritizes large volumes of information and calls. Answers phones in a professional and friendly manner. Takes messages or fields/answers all routine and non-routine questions.
Perform a variety of clerical and general office tasks; ensure items are delivered and stored according to procedures; maintain jobsite address/telephone lists; run errands; may act as primary operator on a variety of office equipment, such as copier, fax, binding machines, etc.
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the division personnel.
Establishes, develops, maintains and updates filing system for the office and the jobsites. Retrieves information from files when needed. Establishes, develops, maintains and updates accounts payable records/logs, fleet vehicle information, etc.
Act as liaison between own department/supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
Opens, sorts and distributes mail for all office and jobsite staff. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
Works independently and within a team on special nonrecurring and ongoing projects with all departments including Administrative, Estimating/ Pre-construction, Safety, Marketing/Business Development and Operations.
Types and designs general correspondences, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Supports and adheres to the matrix organizational format.
Models and reinforces safety as a top priority of the organization. Always wears a hard hat and other appropriate personal protective equipment in the field.
Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record.
Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues.
Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even it is outside the scope of regular duties.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Posted By: amosley@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Houston, TX
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:3/24/2020
  • Contact: Andrea Mosley (713) 622-8774
  • Pay Range: $16.00 - $19.00 Hourly
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Job Reference: JO-1909-70129